Privacy Policy for Human Resources Consulting

Privacy Policy for Use of HR Consultant Services

• Privacy Policy

  This privacy policy applies to the website MyVirtualHRDirector.com, and to My Virtual HR Director Services, communications, Websites, and applications ("Websites"). These Websites are owned and operated by My Virtual HR Director, a division of Hiswill Consulting, LLC, a New Jersey company doing business as My Virtual HR Director and specializing in Human Resources Consulting, HR Consulting, and Human Resources Outsourcing services, and its subsidiaries ("My Virtual HR Director"). This privacy policy describes how My Virtual HR Director collects and uses the personal information you provide on our Websites. It also describes the choices available to you regarding our use of your personal information and how you can access and update this information.
  
  My Virtual HR Director delivers HR Consulting, Outsourced Human Resources, Outsourced Payroll, and HR Consultant services. As your trusted Human Resources Consulting partner, My Virtual HR Director must collect certain personal information regarding the employees of its Clients to provide these services to its customers and their worksite employees.
  
  Protecting the privacy of users of My Virtual HR Director products and Human Resources Outsourcing services is important to My Virtual HR Director. As your HR Consultant, My Virtual HR Director makes use of any personal information you provide to My Virtual HR Director only for the purposes outlined in this policy.
  
  This policy does not apply to any information that you may provide directly to third parties including via third-party sites recommended or linked to the MyVirtualHRDirector.com Website or My Virtual HR Director's HR Consulting service Websites. While My Virtual HR Director actively seeks to ensure that its suppliers and service providers maintain high standards regarding the protection of personal information collected on their Websites, My Virtual HR Director is not responsible for the privacy practices employed by such vendors, services, or sites.

  Information We Collect

  The MyVirtualHRDirector.com Website collects identifying information such as your name, company name, company address, and other contact information necessary for providing Human Resources Consulting and Outsourced Human Resources services. We, My Virtual HR Director, will never sell, rent, lend, or trade this information in our possession to any other company for the purpose of contacting you regarding commercial services. If you are a My Virtual HR Director customer or worksite employee of a customer utilizing our HR Consulting services, we collect the information necessary to provide our services, collecting it either from you directly or from your worksite employer. This collection is limited to the purpose of providing the Human Resources Outsourcing service for which the customer has engaged My Virtual HR Director as their HR Consultant.

  By voluntarily providing information or by accessing our Websites, you consent to the collection, use, and disclosure of your personally identifiable information in accordance with this Privacy Policy.

  When you download and/or use our services, we automatically collect information on the type of device you use, operating system version, and the device identifier (or "UDID"). We do not ask for, access, or track any location-based information from your mobile device at any time while downloading or using our mobile apps or services.

  Payment Information

  Information you input through our site to pay for services and to set up an account are collected and stored securely by our third-party payment collections vendor partner. All payment information is stored directly by the payment vendor and is not kept physically or digitally in My Virtual HR Director’s records or on My Virtual HR Director’s servers.

  Usage Tracking and Cookies

  Technologies such as cookies, beacons, tags, and scripts are used by My Virtual HR Director and our affiliates, analytics service providers, and third-party providers of HR services we have engaged. These technologies are used in analyzing trends, administering the site, tracking users’ movements around the site, and to gather demographic information about our user base as a whole. We may receive reports based on the use of these technologies by these companies on an aggregated basis and, in the case of registered users, on an individual basis, as well.

  In addition, we use cookies on certain pages of our sites. We may also offer certain features that are only available through the use of a cookie. Cookies enable you to enter your password less frequently during a session. Cookies can also help us provide you information that is targeted to your interests. Cookies are stored on your hard drive, not on our sites. Most cookies are "session cookies," meaning they are automatically deleted at the end of a session. We also use persistent cookies. A persistent cookie remains on your hard drive for an extended period of time and remembers your preferences. You are always free to decline our cookies if your browser permits, although in that case, you may not be able to use certain features on our sites, and you may be required to reenter your password more frequently during a session. Our affiliates, tracking utility company, and service providers use session ID cookies to make it easier for you to navigate our site.

  As is true of most Websites, we gather certain information automatically and store it in log files. This information includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data.

  We use this information to analyze trends, administer the site, track users’ movements around the site, and gather demographic information about our user base as a whole. Sometimes, this automatically collected data can be linked to personally identifiable information, unless you have registered with the site or created an account on the Website.

  If you send us proposals or personal correspondence, such as emails or letters, or if other users or third parties send us correspondence about your activities or postings on our sites, we may collect and store such information in a file specific to you. If you submit questions via our sites, we may post your questions on the sites and reprint them in various articles and customer communications. We will never include the name, contact, or other identifiable information of people who submit questions, regardless of which channel we use to distribute content.

  We may partner with a third party to either display advertising on our Website or to manage our advertising on other Websites. Our third-party partners may use cookies or similar technologies in order to provide you with advertising based upon your browsing activities and interests.

  Use of Information

  We use personally identifiable information about you to improve our marketing and promotional efforts, statistically analyze site usage, improve our content product offerings, customize our sites' content, layout, and services, and provide our Human Resources Consulting and HR Consulting services (if applicable).

  We may use the email address, mailing address, and phone number we collect from you to respond to your inquiries and, to the extent permitted by applicable law, to contact you regarding administrative notices, new product offerings, and communications relevant to your use of our sites. In some cases, we may use your personally identifiable information to inform you of new services, promotions, and other matters targeted to your interests. You may choose to stop receiving our newsletter or marketing emails by following the unsubscribe instructions included at the bottom of those emails.

  We use information in the file we maintain specific to you, and other information we obtain from your current and past activities on our sites, to resolve disputes and troubleshoot problems. At times, we may look across multiple users to identify problems or resolve disputes, and we may evaluate information about you to look for users using multiple User IDs or aliases.

  Text Communications

  Any client or employee who uses or receives My Virtual HR Director services is automatically opting in to receive text communications from us for business purposes. These text communications will not include spam or marketing purposes, nor will we sell your information to third parties. To opt-out of receiving text communications, you may resign your position, cancel your Service Agreement, or send "STOP" to the text sender. Your opt-out request will be considered for removal from communications by text.

  Children's Privacy

  My Virtual HR Director’s Websites are intended for adults. We do not knowingly collect personal information from children under the age of 16. If we obtain knowledge that we have personally identifiable information about a child under 16 in retrievable form in our files, we will delete that information from our existing files. However, we will retain information from adult registered users about their dependents for purposes of administering benefits for their dependents, including dependents under the age of 16.

  Outsourced HR, Outsourced Payroll, and HR Consulting Customers and Worksite Employees of My Virtual HR Director

  If you are a customer (also referred to as a worksite employer) or worksite employee serviced by My Virtual HR Director through our Human Resources Outsourcing and HR Consultant services, you are a registered user and we may collect and maintain personally identifiable information including, but not limited to, name, address, phone number, Social Security number, taxpayer identification number, age, marital status, occupation, salary, benefits, dependent information, etc. through My Virtual HR Director service Websites or other means disclosed to you. This information will be used to provide our HR Consulting and Outsourced Human Resources services, which may include sharing such information with your worksite employer to the extent permitted by applicable law.

  Once you create a username and password, you can review and change the information you submitted in your profile section. If your registration information changes, you must promptly update, change, or delete your registration information by logging into your profile page or by contacting us at info@MyVirtualHRDirector.com. We may retain your information, including personally identifiable information, for as long as your account is active or as needed to provide you services, comply with our legal obligations, resolve disputes, enforce our agreements, manage risk, and/or fulfill our obligations to governments or insurance carriers. Further, such prior information is never completely removed from our databases due to technical constraints and the fact that we back up our systems. Therefore, you should not expect that all of your personally identifiable information will be completely removed from our databases in response to your requests.

  Disclosure of Information

  Unfortunately, due to the existing regulatory environment, we cannot ensure that all of your private communications and other personally identifiable information will never be disclosed in ways not otherwise described in this policy. By way of example (without limiting the foregoing): we may be forced to disclose information to the government or third parties under certain circumstances, such as to comply with a subpoena or similar legal process; we may use information when we believe in good faith that it is necessary to protect our rights, protect your safety or the safety of others; and we may respond to any other third-party requests with your prior consent to do so.

  Third parties may unlawfully intercept or access transmissions or private communications. Therefore, although we employ industry-standard practices to protect your privacy, no data transmission over the internet can be guaranteed to be 100% secure. As a result, we do not promise, and you should not expect, that your personally identifiable information or private communications will always remain private.

  As a general guideline, we do not sell, rent, lend, or trade any personally identifiable information about you to any third party. The following paragraphs describe some of the ways that personally identifiable information about you may be disclosed to third parties.

  Legal Requests

  We cooperate with law enforcement and other agencies to enforce laws, intellectual property rights and other rights. Therefore, local, state, federal, territorial, provincial and international law enforcement can request and may receive your personally identifiable information. 

  By your use of the MyVirtualHRDirector.com Website, My Virtual HR Director's service Websites, or My Virtual HR Director's services (as applicable), you hereby accept these terms and you authorize us to disclose any information about you to law enforcement or other government officials as we, in our sole discretion, believe necessary or appropriate, in connection with an investigation of fraud, intellectual property infringements or other activity that is illegal or may expose us to legal liability.

  Business Transactions
  We reserve the right to transfer personally identifiable information as part of a sale or transfer of all or a relevant portion of our business or assets. Any such sale would be subject to appropriate privacy protections for you. You will be notified via email and/or a prominent notice on our Website of any change in ownership or uses of your personally identifiable information, as well as any choices you may have regarding your personally identifiable information.

  Suppliers and Other Service Providers
  We may use third-party suppliers and service providers to facilitate provision of our professional and HR-related services. For example, we may outsource the operations of one or more aspects of our sites to a supplier or service provider who performs services according to our requirements. In all cases, we restrict how these suppliers and other service providers may access, use and disclose information received from our Websites. We do not permit these suppliers and other service providers to access information about you, other than that information necessary for them to complete the services for which they are contracted. Under no circumstances do we allow them to disclose, sell, rent, lend, trade or in any other way transmit data about you to third parties, and we use contractual means to require them to provide appropriate protection for your personally identifiable information and to use it only for the services for which they are contracted.

  Retention of Information
  We retain personally identifiable information that we collect only so long as reasonably necessary to fulfill the purposes for which it was collected and to meet legal requirements. Please refer to the My Virtual HR Director Document Retention and Destruction Policy which provides for the destruction of personally identifiable information after it is no longer needed for the purposes for which it was collected and legal requirements have been met.

  Security
  We use industry standard methods, such as firewalls and Secure Socket Layers (SSL), to safeguard the confidentiality of personally identifiable information about you. For registered users, personally identifiable information will include name, address, contact information, Social Security number, date of birth and payroll and benefits information related to the services we provide to registered users. Using SSL means that data such as names and passwords cannot be easily deciphered by outside users.

  Social Media Widgets
  Our Website may include social media features, such as the Facebook button, and/or widgets. These features may collect your IP address, which page you are visiting on our site and may set a cookie to enable the feature to function properly. Social media features and widgets are either hosted by a third party or hosted directly on our site. Your interactions with these features are governed by the privacy policy of the company providing it.

  Access
  We will allow you access to your Personal Information and allow you to correct, amend or delete inaccurate information, except to the extent permitted by applicable law where the burden or expense of providing access would be disproportionate to the risks to your privacy in the case in question or where the rights of persons other than you would be violated. If access to Personal Information is denied, we will provide you with the reason for such denial. You may request the correction, amendment or deletion of your inaccurate personal information by contacting us at legal@bambee.com. We will respond to these requests within a reasonable timeframe.

  Changes in this Privacy Policy
  We reserve the right to change this policy at any time without prior notice to users of this site. Please check here regularly to learn of any changes to this policy. If we make any material changes we will notify you by email or by means of a notice on this site prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.

  Copyright Notification
  MyVirtualHRDirector.com and My Virtual HR Director's other service Websites are the property of Hiswill Consulting, LLC ©2023, All rights reserved.

  Trademark Information
  The My Virtual HR Director logo and name are trademarks of My Virtual HR Director. All other trademarks, trade names, service marks and logos appearing on the My Virtual HR Director Website and My Virtual HR Director's service Websites belong to their respective companies.

  Website Administrator
  Send comments to info@myvirtualhrdirector.com.

  Contact Information:
  My Virtual HR Director
  100 Matawan Road
  Suite 325-531
  Matawan, NJ 07746

  This Privacy Policy was last updated on March 1, 2023, and may be amended from time to time by the posting of a revised policy on this Website. If we make any material changes we will notify you by email or by means of a notice on this site prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.